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Conduct Effective 1:1 Meetings with Your Team

Brush your managerial skills and skyrocket engagement in your team with frequent, guided and meaningful 1:1 meetings

Having regular 1:1 check-ins with your team members helps you know your team members on a personal level, build trust in your leadership and solve employee performance and engagement issues quickly. 

What you will require

  • Set meeting agenda
  • Specific talking points
  • A system for taking notes 
  • An integrated meeting tool (recommended)

Instructions for having effective 1:1 meetings

Before the 1:1 meeting

  • Start with the right mindset. 1:1 check-ins are not performance reviews. Instead, focus on building relationships and solving employee challenges
  • Make preparations ahead of time. Set a specific agenda for each meeting. Prepare talking points to add structure to the meeting 
  • Set clear expectations by communicating your agenda and asking your team member to share their talking points

During the 1:1 meeting

  • Begin with a quick check-in will help to de-stress the situation
  • Share your work updates to let them know it is a two way discussion, not an interrogation
  • Actively listen to what they have to say 
  • Take notes of the feedback they share to identify patterns and ensure corrections 
  • Don’t blame or criticize your team members for poor performance. Instead, appreciate their efforts, talk about your high expectations of them and provide useful feedback to boost morale
  • Feel free to discuss things outside of work (occasionally) to ensure their performance is not impacted by factors outside of the workplace

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After the 1:1 meeting

  • Chalk out a follow-up plan together. Create specific action points and a roadmap with set timeline to keep track of performance
  • Maintain a history of all 1:1 conversations with this team member to recognize any recurring issue and plan accordingly
  • Analyze the feedback you received and compare it with the feedback provided by other team members. If you notice a common area of improvement, develop a learning plan for yourself and commit to becoming a better leader

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